Executive Assistant to President

Position: Executive Assistant to President

Applicants will only be invited for an interview if experience is found in all 5 categories listed below.

1. Aviation (Experience is a MUST)

Responsible for all Private Business Travel including private aircraft to ensure smooth business operation.

  • Extremely high level for attention to detail is required.
    • Must have an excellent understanding of Transport Canada and 604
    • Operation regulations in order to keep the company compliance.
    • Responsible for all operation manuals as well as SMS compliance.
    • Prepare all flight plans with respect to insuring all electronic flight software is updated.
    • Complete EAPIS for all crew members and Passengers.
    • Ensure passenger needs are met
    • Ensure all correct documentation prepared and filed in binders.

2. Marketing

Responsible for managing all aspects of corporate brand identity and improving overall image of company.

  • Website management
  • Collateral Material

3. Support President

  • Clerical support
    • Prepare confidential documentation as required
    • Manage correspondence
    • Manage files to ensure confidentiality

4. Human Resources

  • Overseeing Group Benefits
  • Payroll back-up
    • Lead implementation of annual employee performance evaluation process
    • Execute complete payroll process as required for vacation relief etc.
    • Analyze payroll documentation to uncover issues
    • Develop and implement improved payroll procedures (e.g. changes for previous payroll documentation, appropriate approval and signoff)
  • Lead implementation of annual employee performance evaluation process
    • Job descriptions developed and approved for all employees


5. Office Processes and Procedures

Support on-going business processes, provide recommendations for improvement, develop new procedures and implement

  • Compliance and good knowledge with all OH&S.
  • Manage IT supplier and internet provider
    • Ensure best value / quality of service
    • Work with suppliers to resolve issues as quickly as possible
  • Accounts Payable
  • Identify office process and procedure gaps
    • Work with employees to understand issues and find solutions
    • Implement new procedures (e.g. Customer retention processes
    • Research, develop and help implement template for annual employee┬áreviews.
  • Research and provide recommendations for problem solving issues as they occur (e.g. Vacation, Sales (deficiencies) On-time incentive for detailers)
  • Develop relationships with staff to understand group and individual issues and provide President with recommendations.